Notice of Funds Available (RFP) Print Apply for this Grant

Specifications

Overview and Purpose

A virtual Technical Assistance Zoom call has been scheduled for October 3, 2025 from 10:00 a.m. – 12:00 p.m. ET, for applicants interested in learning more about the process for submitting a proposal application. Advance registration is required. If you require any accommodations (such as ASL) to participate in the webinar, please email Jason Withers at Jason.withers@vbpd.virginia.gov no later than September 26, 2025. The Zoom registration link is included below:

https://dsa-virginia.zoomgov.com/webinar/register/WN_Z7tMIUIGSqSk8bUsA-fhpA

Through this RFP, the Board seeks to support local, regional, or statewide efforts that provide financial, educational, and/or other resources to dental care professionals in Virginia so they can improve their accessibility to people with developmental and other disabilities. Projects should be designed to achieve capacity building and/or systems change. Projects should also be culturally and linguistically competent. See the “Definitions” section in the RFP for information on how the Board defines these terms. To view past grants, see the Board's grants webpage at https://vbpd.virginia.gov/grants/. The Board encourages innovative proposals, based on promising or best practices.

**Please be sure to read the entire RFP and Grants Manual before submitting a Proposal application** 

**In order to submit a Proposal Application, applicants must navigate to the Supporting Documents section of this announcement (bottom of this page) and download the Word-formatted Proposal Coversheet, Abstract, Budget Justification Narrative Form (Year 1 & 2), Excel Budget Form (Year 1 & 2), Quarterly Activity Timeline & Expenditure Projection Form, and Proposal Narrative Form. In addition, the proposal should include all applicable PDF-formatted Appendices, as referenced on page 21 of the Grants Manual. The completed proposal package, including signed Proposal Coversheet and Budget form and Appendices should then be uploaded as ONE file (128MB file size limit) under the “Support Docs” tab within your application. No other attachments, outside of the information requested in this RFP, should be attached to your proposal application.** 

Please note that there is no Letter of Interest (LOI) phase for this solicitation. Full proposal requirements begin on page 17 in the Grants Manual

Available Grant Funds

The Board may fund up to $200,000 to one organization for the current grant cycle. The Board may award all or a portion of available funds. The Board may choose not to award grant funds if budget limitations are encountered or if it determines that none of the grant proposals will achieve the desired systemic change. Grant periods are typically 18 – 24 months, however, shorter or longer periods may be considered. The selected grantee will be required to submit an annual renewal application for multi-year projects, in order to demonstrate project outcomes prior to receiving funds for the following year.

The selected grantee is required to contribute a minimum match (cash or in-kind) of 25 percent of total project costs (grant funds + match). Federal funds cannot be used as match. Please see the Grants Manual for information on match requirements.

Entities with a federally negotiated Indirect Cost Rate (ICR) agreement may elect to charge indirect costs to the project and a copy of the ICR agreement must be included with the application. Board staff will review the ICR agreement to determine the most appropriate cost rate. Entities that do not have a negotiated cost rate agreement may elect to charge a de minimis rate of 10 percent of modified total direct costs (MTDC definition can be found in the Grants Manual). In light of the Board’s limited funds availability, applicants are strongly encouraged to use indirect costs towards the minimum match requirement.