Notice of Funds Available (RFP) Print Apply for this Grant

Specifications

The Commonwealth Council on Developmental Disabilities

The CCDD is committed to serving Kentuckians with developmental disabilities and their families with innovative programs administered in partnership with a diverse array of community organizations. CCDD is awarded federal funds and operates with state funding as appropriated. The Council's mission is to create systemic change in Kentucky that empowers people to achieve full citizenship and inclusion in the community through education, capacity building and advocacy. The Council supports a vision of communities that fully engage, support, and provide equal opportunity for every person to be a valued and contributing member of their community.
The CCDD was established in October 1971 to fulfill the Developmental Disabilities Assistance and Bill of Rights Act of 2000 (the DD Act). Every US state and territory has a Council to improve services and advocate for people with developmental disabilities. Councils work with policy makers and community partners to achieve real changes on a state-wide level.
The CCDD is composed of 26 members. Sixteen members are persons with developmental disabilities and family members of persons with developmental disabilities. The other 10 are representatives of principal state and other agencies that advocate for, fund, or provide services to people with developmental disabilities. Council members are mandated to develop a five-year state plan addressing the needs of Kentuckians with developmental disabilities. The plan is implemented through community partnerships and vendors educating communities in disability issues, services, advocacy, and disability systems.
The Commonwealth Council on Developmental Disabilities (CCDD) shall prepare, approve, and implement a budget using federal grant funds awarded. The CCDD will publish funding opportunities with a Notice of Funds Available (NOFA).

Authorities

The governing authorities for the CCDD includes the following: Developmental Disabilities Assistance and Bill of Rights Act of 2000 (the DD Act); 42 USC 15001 Pub. L. 106-402. Stat. 1693-1712. 30 October 2000; 45 CFR Part 75—Uniform Administrative Requirements, Cost Principles, and Audit Requirements for HHS Awards and Kentucky Finance and Administration Cabinet eprocurement accounting policies and procedures. The DD Act Section 125(c)(8) mandates for Councils to direct the use of funding to implement programs, projects and activities as described in the five-year state plan.
Federal oversight is provided by the Office of Intellectual and Developmental Disabilities (OIDD) under the Administration for Community Living (ACL).

Improving Systems for Rural Kentuckians with Developmental Disabilities

Council wishes to improve the lives of people with DD in rural Kentucky. This project aims to improve or change a service system and promote greater awareness of specified needs in rural parts of Kentucky. It is intended that this service will be more seamless so that people with DD can live and thrive in their communities.

CCDD State Plan Goal and Objective

Goal 3 Systems Change: systems that provide services and supports for individuals with DD will be improved so that people with DD and their families can live and thrive in their communities.
Objective 1 Council will identify and improve up to 3 systems that provide services and supports for people who are in rural Kentucky.

Sanctioned Activities

• INTERAGENCY COLLABORATION AND COORDINATION - The Council may support and conduct activities to promote interagency collaboration and coordination to better serve, support, assist, or advocate for individuals with developmental disabilities and their families.
• BARRIER ELIMINATION, SYSTEMS DESIGN AND REDESIGN -The Council may support and conduct activities to eliminate barriers to access and use of community services by individuals with developmental disabilities, enhance systems design and redesign, and enhance citizen participation to address issues identified in the State plan.
• COORDINATION WITH RELATED COUNCILS, COMMITTEES, AND PROGRAMS - The Council may support and conduct activities to enhance coordination of services with— (i) other councils, entities, or committees, authorized by Federal or State law, concerning individuals with disabilities (such as the State interagency coordinating council established under subtitle C of the Individuals with Disabilities Education Act (20 U.S.C. 1431 et seq.), the State Rehabilitation Council and the Statewide Independent Living Council established under the Rehabilitation Act of 1973 (29 U.S.C. 701 et seq.), the State mental health planning council established under subtitle B of title XIX of the Public Health Service Act (42 U.S.C. 300x–1 et seq.), and the activities authorized under section 101 or 102 of the Assistive Technology Act of 1998 (29 U.S.C. 3011, 3012), and entities carrying out other similar councils, entities, or committees); (ii) parent training and information centers under part D of the Individuals with Disabilities Education Act (20 U.S.C. 1451 et seq.) and other entities carrying out federally funded projects that assist parents of children with disabilities; and (iii) other groups interested in advocacy, capacity building, and systemic change activities to benefit individuals with disabilities.

Outputs

Outputs are what is expected in the project and may be included as project deliverables.
Service system for rural Kentuckians with developmental disabilities that is improved.
Greater awareness of the needs of Kentuckians with developmental disabilities who live in rural areas.

Methods of Evaluation

Grantees are required to collect federal performance indicator data and summarize this data in their quarterly and final program reports. This will include administering the CCDD's follow up survey to individuals with developmental disabilities and family members who participate in CCDD sponsored grant projects. The interval between specific activities and data collection should allow enough time to demonstrate project impact on project participants.
In addition to quarterly reports, the Grantee will submit a final narrative program report and work plan with a summary of project activities, output, outcomes, federal performance measure totals and participant demographic data. Sample surveys and guidance for Federal Performance Measures will be provided. Grantees may be asked to present a project update at a Council meeting during the grant period or upon completion of the project. Grantees may also be invited to exhibit information about their projects at CCDD sponsored events.
The federal performance measure document with guidance language is located in the attachments as ACL OIDD Performance Measures.

Eligibility and Requirements

Grants are provided to any 501(c) 3, state university or local/state government located and doing business in the Commonwealth of Kentucky. Grantees are expected to follow all applicable state and federal accounting policies and regulations filed by the Kentucky Finance and Administration Cabinet and as directed by the U.S. Department of Health and Human Services. Applicants must demonstrate a working knowledge of the project subject matter. Experience working with and advocating on behalf of people with developmental disabilities is preferred. Partnerships and programs must be in accordance with the mission and vision of the Council.
Recipients of federal funds are not allowed to use federal funding to lobby federal, state, or local officials to receive additional funding or influence legislation. Recipients are bound by the Federal Funding Accountability and Transparency Act. Recipients shall complete reports as required by the CCDD at least quarterly or more as requested.
The CCDD strongly encourages organizations located in rural or urban poverty areas, employing staff with disabilities, and representing linguistic and cultural minorities to apply.
Grantees are required to have program products (training materials, publications, videos, websites, etc.) use CCDD branding materials and acknowledge CCDD funding as described in the following grant disclaimer (grant numbers will be updated as available):
“This project was supported, in part by grant number 2101KYSCDD-01 from the U.S. Administration for Community Living, Department of Health and Human Services, Washington, D.C. 20201. Grantees undertaking projects with government sponsorship are encouraged to express freely their findings and conclusions. Points of view or opinions do not, therefore, necessarily represent official ACL policy.”
The selected applicant may be instructed to revise and resubmit its application prior to receiving the official notice of grant award. All proposals become the sole property of CCDD and may be used by the Council for future requests for proposals or projects.

Funding Parameters

Each grantee will be required to contribute to the total costs of a project. This contribution is referred to as match. The amount of match required for a particular project can vary depending upon where the project activities will be performed. In most cases, grantees will be required to provide 25% of the total project costs as match. However, if project activities will be performed solely in a federally designated poverty county or counties, the match requirement will be reduced to 10% of the total project costs.
Failure to satisfy this requirement may result in the return of grant funds to CCDD.
CCDD grant funds cannot be used for ongoing organizational activities, to supplant existing private, state, or federal funding sources, to purchase equipment or furnishings, or to duplicate or replace existing services provided to people with developmental disabilities and family members.
The CCDD may, at its sole discretion, offer the selected applicant the opportunity to apply for continuation funds after the project date has ended. Future funding will be contingent upon satisfactory completion of all requirements under this solicitation, the CCDD’s determination that additional activities are warranted, and the availability of federal funds to support additional activities.

Funding Out Provision

The state agency (Council) may terminate this contract if funds are not appropriated to the contracting agency or are not otherwise available for the purpose of making payments without incurring any obligation for payment after the date of termination, regardless of the terms of the contract. The state agency shall provide the Contractor thirty (30) calendar days’ written notice of termination of the contract due to lack of available funding.

Application Requirements

Applicants must apply for CCDD funding through an on-line grant management system called DD Suite. Applicants must create a DD Suite user account and an organization account to apply. To learn how to create an account, go to: https://www.ddsuite.org/TA. If accommodations and accessibility needs are requested, applicants may call the CCDD staff for additional support.
DD Suite is a web-based project management and performance database. Public and private funding organizations use DD Suite for all their grant management procedures. To visit the site, go to https://www.ddsuite.org/ .
The following information is required:
1. The names of the organization’s board members (if the applicant is an organization with a governing board)
2. Proof of 501(c) 3 status from the IRS
3. A signed copy of the Council’s Assurances (see attachments)
4. Purpose of the program including:
a. Council goal and objective to be addressed
b. The DD Act Sanctioned activity (DD Act §125(c)(5), 42 U.S.C.) to be applied
5. Project Plan/Proposal including but not limited to:
a. Measurable goals and objectives
b. Deliverables
c. Timeline of target benchmarks or achievements
d. Methods of evaluation including a customer satisfaction component
e. Line-item budget justification including but not limited to:
i. Required federal match
ii. If applicable-salaries and personnel costs must include the breakdown of benefits provided.
iii. Direct costs

Application Review

Applications will be processed by CCDD staff to ensure all requirements are met for Council review. Members of the Council will approve applications. Once approved, notification will be sent to the applicant and CCDD staff will begin the state memoranda of agreement process and contract execution will begin. CCDD assures that no member of the Council will cast a vote on any matter that would provide direct financial benefit to the member or otherwise give the appearance of a conflict of interest.
All members representing state agency and organizational entities that receive federal funding and are regulated under federal laws related to individuals with disabilities shall recuse themselves from any discussion of proposals, grants or contracts concerning any entity they are representing per the DD Act Section 125(b)(4)(B). This includes state agency representatives, the DD Network Partners: Protection and Advocacy and University Center for Excellency (UCEDD) and representatives of local and nongovernmental agencies, and private nonprofit groups concerned with services for individuals with developmental disabilities in the Commonwealth.

Federal Definition of Developmental Disability

A developmental disability is a severe chronic disability of a person five years of age or older which (i.) is attributable to a mental or physical impairment or combination of mental and physical impairments; (ii.) is manifested before the person attains age twenty-two; (iii.) is likely to continue indefinitely; (iv.) results in substantial functional limitations in three or more of the following areas of major life activity: (I) self-care, (II) receptive and expressive language, (III) learning, (IV) mobility, (V) self-direction (VI) capacity for independent living; (VII) economic self-sufficiency; and (v.) reflects the individual's need for a combination and sequence of special, interdisciplinary, or generic services, individualized supports, or other forms of assistance that are of lifelong or extended duration and are individually planned and coordinated. (B) Infants and Young Children - An individual from birth to age 9, inclusive, who has a substantial developmental delay or specific congenital or acquired condition, may be considered to have a developmental disability without meeting 3 or more of the criteria described in clauses (i) through (v) of subparagraph (A) if the individual, without services and supports, has a high probability of meeting those criteria later in life.