Council Activities

The Council Activities section is where you create and edit council activities.

Creating a New Council Activity

1. Log into the DD Suite.
   
   

Your Council-specific staff page appears.

2. In the Council Activities section, click the Create New Activity link.
   
    

 

The Add New Activity page opens.

 

3. In the Project Number field, enter a number according to your council’s numbering guidelines.
   
   
   
4. In the Project Name field, enter a name for the project according to your council’s naming guidelines.
   
   
   
   
5. In the Start Date field, enter the date the project began or will begin using any of the standard date formats (mm/dd/yyyy, yyyy/mm/dd, for example). Council Activities will almost always run the length of the Federal Fiscal year, Oct 1 to Sep 30, but can be shorter. Council Activities may not exceed one fiscal year in duration, and cannot start in one fiscal year and end in another.
   
   
   
   
6. In the End Date field, enter the date the project ends using any of the standard date formats.In the Council Funds field, enter the amount in dollars from the Council, if any.
   
   
   
   
7. In the Match Funds field, enter the amount of matching money, if any.In the Primary Project Activity Type, select one of the following:
   • Outreach
   • Training
   • Technical Assistance
   • Supporting and Educating Communities
   • Interagency Collaboration and Coordination
   • Coordination with Related Councils
   • Barrier Elimination, Systems Design and Redesign
   • Coalition Development and Citizen Participation
   • Informing Policymakers
   • Demonstration of New Approaches
   • Other

 

10. In the Federal Area of Emphasis field, select one of the following:
• Education
• Housing
• Employment
• Health
• Childcare
• Quality Assurance
• Transportation
• Recreation
• Community Supports
• Cross Cutting
  
  

11. If you selected “Other” in the Primary Project Activity Type field, enter a specific project activity in the If Other, specify field.
12. In the Committee/Workgroup dropdown menu, make a selection. Some councils have committees or workgroups that activities are assigned to. Use this field only if your activity has been assigned to a particular committee or workgroup.
    
    
    
    
13. In the Council Liaison dropdown, make a selection. AThe Council Liaison is the member of the Council that has been assigned to or has an interest in your project.
    
    
    
    
14. In the Primary Staff dropdown, select a staff member ultimately responsible for updating the activity.
    
    
    
    
15. If necessary, select additional staff members in the Additional Staff dropdown menus. Additional staff can view and edit this activity.
    
    
    

16. In the Percent Complete, enter a number between 0 and 100. This is used to indicate the approximate amount of effort remaining to complete this activity, and is not used in all Councils. This field is optional.
    
    
    
    
17. In the Project Goal field, enter a brief description of the project’s goals. This is required for all projects, and cannot exceed 200 characters. The annual Program Performance Report uses this information, and is limited to 200 characters.
    
    
    
    
18. In the Narrative Updates section, enter a narrative for each period. To select a narrative, click on the corresponding button.In the Performance Measures section, select a Performance Measure the activity meets.
    
    
    
    
19. In the Period field, enter the reporting period.
    
    
    
    
20. In the Individuals w/DD field, enter the number of individuals with developmental disabilities who are affected by this activity for this specific performance measure.
    
    
    
    
21. In the Family Members field, enter the number family members of individuals with developmental disabilities who are affected by this activity for this specific performance measure.
    
    
    
    
22. In the Other field, enter the number of other individuals (those who do not have developmental disabilities or family members of someone with a developmental disability) who are affected by this activity for this specific performance measure.
    
    
    
    
23. If necessary, click the Add additional performance measures for this objective link to add a new performance measure.
    
    
    
    
24. Click Save and Close.

Editing a Council Activity

1. Log into the DD Suite.
   
   

Your Council-specific staff page appears.

2. Click on the project number link for the activity you want to edit.
3. Make changes to the activity. See the above procedure for information about each field.
4. Click Save and Close.